Code of Conduct

This Code of Conduct has been written to ensure that members of Leeds DLP are fully aware of their membership responsibilities when using the DLP, Moodle, and when communicating using the learning groups with other members, Diocesan staff and visitors or tutors on the site. Members should also make themselves familiar with the Diocesan Safeguarding Policy and with GDPR. The following terms of use apply to all areas of this Virtual Learning Environment and connected services. This code is in addition to all other Diocesan policies.

  • Use of the DLP may be externally monitored and recorded to ensure compliance with Diocesan policies, to prevent the spread of computer viruses, to resolve a user problem or to ensure there is no improper or illegal use.
  • The Diocese may exercise its right to intercept communication and to delete inappropriate materials where it believes inappropriate or unauthorised use of the Diocese’s DLP may be taking place, or the system may be being used for criminal purposes or for storing unauthorised or unlawful text, imagery or sound.
  • Day to day monitoring is controlled by the Director of Lay Training. Any investigation other than day to day monitoring must be authorised by the Diocesan Secretary.
  • The DLP must not be used to carry out private commercial activities.


  • Access
    • All members of Leeds Digital Learning Platform are permitted to access the Virtual Learning Environment (Moodle) and connecting services in accordance with these terms.
    • Access may be restricted or removed due to misuse.
    • The services offered on the DLP are subject to change without notice.

If you are found to be breaking the law legal sanctions may apply.

The following are not permitted at any time:

  • The creation, display, production, storage, circulation or transmission of pornographic or other offensive material in any form or medium.
  • Sending inappropriate text messages, emails, photos, posting malicious, offensive or degrading material online.
  • Use of technology as an instrument for bullying or harassment directed against other members, students or staff.
  • Intentionally restricting network traffic with high bandwidth use.
  • Unsolicited commercial or advertising material
  • Intentionally providing or submitting false information
  • Editing or modifying any element of the DLP without permission.
  • Using others’ passwords or log-in identities.
  • Deliberately introducing any virus, worm, Trojan horse or other harmful or nuisance programme or file, or deliberately circumventing any precautions taken by the Diocese to prevent this from happening.
  • Using any service for commercial purposes or profit.
  • Using any service for political purposes.
  • Using any service inappropriately.
  • Copying any code, software or content provided without permission.
  • Providing access to non-Leeds DLP members without permission.
  • Users must not create, store or transmit:
    • Defamatory or libelous material.
    • Material that infringes copyright.
    • Flooding forums and other services unnecessarily or with inappropriate content/material.
    • A profile image that is deemed inappropriate by the Diocese or could cause offense to others.
  • Disciplinary Action
    • Should a member contravene this Code of Conduct or any other Diocesan Policy related to the use of the DLP, the offence will be logged and Disciplinary Procedures will be followed.
    • Dependent on the nature of the offense, access to the DLP will be restricted or removed.
    • If the offence contravenes any legislation the offense will be handed over to the appropriate authority.
  • Cookies
    • By using the DLP you will need to accept some essential cookies to allow the site to function. Not all cookies are essential and can be blocked by your web browser. Cookies are small files which are stored on a user’s computer. They are designed to hold a modest amount of data specific to a particular client and website, and can be accessed either by the web server or the client computer. This allows the server to deliver a page tailored to a particular user, or the page itself can contain some script which is aware of the data in the cookie and so is able to carry information from one visit to the website (or related site) to the next. Four cookies are used by this site:
      • Moodle: (DLP) The essential one is the session cookie, called MoodleSession. You must allow this cookie into your browser to provide continuity and maintain your login from page to page. When you log out or close the browser this cookie is destroyed (in your browser and on the server).
      • The other cookie is purely for convenience, called MOODLEID. It just remembers your username within the browser. This means when you return to this site the username field on the login page will be already filled out for you. It is safe to refuse this cookie – you will just have to retype your username every time you log in.
      • Shibboleth Authentication: (Login system) Login Context Key During the authentication process, the IdP will set a cookie named _idp_authn_lc_key. This cookie contains only information necessary to identify the current authentication process (which usually spans multiple requests/responses) and is deleted after the authentication process completes.
      • Session Key: Once a user has been authenticated they will have a long-lived session with the IdP which is tracked by a cookie named _idp_session. This cookie contains only information necessary for identifying the user’s IdP session. This cookie is created as “session” cookie and will be removed when the browser chooses to remove such cookies (often when the browser is closed).
    • Other cookies: due to the nature of a DLP, teachers may choose to post links or embed content from other external websites. These websites may use cookies for a variety of purposes such as tailoring advertising. Please see these individual websites for more information or alter your web browser settings to block non-essential cookies.
  • Diocesan Staff, Clergy and visiting Tutors
    • Staff conduct when using the messaging system to communicate with other members must always be professional and responsible.
    • Messages should not contain confidential information. Confidential information includes personal information relating to an identifiable individual, that the individual would expect to be treated as private and confidential. Examples might be names, dates of birth, addresses, medical information, exam results, sexual orientation, criminal offences, salary and staff development reviews. Such information should only be sent using the Diocesan email system. More general information might also include details of building security, financial and banking information.
    • Private and personal conversations with members known to staff, clergy and visiting tutors should be held via personal email accounts and not within the DLP.
  • Any breach of the Code of Conduct will be reported and handed over to the member’s line manager or Archdeacon who will have sight of any offending material.

Download the DLP Code of Conduct